I think almost all of us can agree that receipts are annoying. These small slips of paper have a way of getting everywhere – crumpled in the bottom of your bag, lying around in a random drawer (that you’d rather forget about) in your house, stuffed into your car’s glove compartment that you always think about cleaning but never do. The list goes on and on. The worst is when you actually need said receipts later – whether it’s in case you may need to return something later, for filing your taxes, or for a business expense report. If you’re like me and would love to have the receipt equivalent of bug spray to zap away the problem, getting a receipt app is probably the closest thing to a magic wand that you’ll find.
So what are the advantages of using a receipt app? First and foremost, is that you can get rid of all of that paper!! Believe me, it’s a beautiful thing to throw the gigantic pile of receipts that you’ve been saving since the turn of the century into the recycle bin. It’s like removing a gigantic weight from your shoulders. How does it work? You scan and snap a photo of the receipt with your phone using the phone app and throw away the receipt. Presto! If you have an app like flyceipts that reads the receipt data for you, you don’t have to worry about entering in any information on the receipt manually, the app reads where you made the purchase and the total price, entering it like magic into the database. Ah the wonders of technology! After that, if you want to be extra organized, you can categorize groups of receipts, giving the groups unique names so that they are easy to identify at a later time. This is particularly handy when you need to keep track of your receipts by group come tax time.
For me, personally, using a receipt app has been particularly handy when I travel for work. As many of us have to do, I need to collect receipts for any business expenditures incurred while traveling such as for meals, hotel stays, rental cars, etc and submit these to my HR department. Flyceipts has eliminated the need for me to save my receipts and tape them to a sheet of paper before sending it off. I can just snap photos now, put the relevant ones in a group, and then either print out the group report or send a password protected URL link for the report to HR. When I’m on the go, I store the receipts I didn’t have time to photograph in my bag, take a picture right when I get home, and then do some hook shots with them into the recycle bin.
For those of you who operate a small business or who freelance, having a receipt app in my opinion is a must. If you manage a team of people, you can delegate receipt workspaces to your team so that you can easily access their expenditures for simple accounting later. You can also create reports to get a better understanding of how your company money is being spent. For freelancers, a receipt app can keep you organized and free up some time that you would normally spend on mundane bookkeeping. This will allow you to focus more on what matters – the core tasks of your freelancing enterprise.
The best thing to do is to try a receipt app to see if it’s helpful for you. For me, personally, it’s saved me time and cleared off much needed space on my desk. Let me know how it goes!